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Volunteer Roles

AGE GROUP COORDINATOR

  • At home and away meets, for the 8&Under and 10&Under age groups: gather swimmers 5 events before their event (i.e. at event 30 for swimmers in event 35), walk with them to the marshalling area and check them in with the Clerk of Course. 2 per age group. Contact Mary Campbell if you are interested.

CLERK OF COURSE

  • At home meets the Clerk of Course is responsible for checking swimmers into the marshalling area prior to each event, ensuring swimmers know their heat and lane assignments, managing swimmers as they wait to swim, moving them along in the queue, and scratching swimmers who don’t show up for their event. Contact Mary Campbell if you are interested.

CONCESSIONS HELPERS

  • Helpers restock food and coolers with ice and drinks as needed, take money and make change, some light food prep. Last shift of the evening helps with cleanup and putting away tables and chairs. If you are working concessions, it is OK to step away to watch your child swim.

FOOD AND BEVERAGE DONATIONS

  • Donate concessions to the concession stand.

MEET SET-UP

  • General help setting up before a home meet - i.e. setting up tables, preparing ribbon writing station, etc.

STARTER & ANNOUNCER

  • The Starter and Announcer work together as a team. Starter is responsible for giving the command to start the race, and operating the starting equipment. Announcer works with Starter to Announce events and heats throughout the meet, and other announcements as needed.

STROKE AND TURN JUDGE

  • The Stroke and Turn Officials watch 3 lanes each and make sure the strokes are done legally (eg., did a backstroker swim the entire race on his/her back, is the breaststroker kicking properly, etc.). This job requires training, please contact Mary Campbell.

REFRESHMENTS RUNNER

  • Scorekeepers and Timers cannot easily leave their posts during their shifts, so we need someone to bring water and snacks to them to keep them going! Gather water, soda, snacks etc a few times during the meet, deliver to timers and scorers.

RIBBON WRITER

  • Responsible for attaching labels provided by Scorekeepers to ribbons during the meet and organizing their distribution to swimmers in specially designated ribbon folders.

COMPUTER SCORING SYSTEM VOLUNTEER

  • At home meets, primarily responsible for operating computer and software to prepare heat sheets, record swimmer times and heat scoring, reconcile discrepancies, print ribbon labels, event score sheets and final meet summary. This job requires training; if you are interested please contact Jeff Malick (jeffmalick@gmail.com).

TIMERS

  • The best view in the house! A timer’s responsibility is to stand at the end of the pool, lean in to watch the swimmer in your assigned lane closely, and stop the watch when the swimmer touches the wall. There are 3 timers per lane at all times. First Shift starts at 5:45 and ends after event 34 (approximately 7:30, though varies somewhat depending on the progress of the meet). First Shift timers meet at the scoring station to get oriented. Second Shift starts at event 35. Second shift timers check in with Mary Campbell on your way to your shift near the announcer area on pool deck, go to your designated lane from there.

TIME SHEET RUNNER

  • Collect time sheets from timers on pool deck and deliver upstairs to the computer scoring station. Shift change between events 34&35, approximately 7:30. Check in before shift with computer desk on the upper deck.

OTHER EVENT HELPERS

  • This is a volunteer role outside of regular meet times. We need parents to help host pancake breakfasts, pick up and bring donuts to practice on the morning after a win, and help purchase gifts for senior night, where we honor our outgoing seniors. This is a great opportunity for parents with younger swimmers who have a harder time volunteering during meets. Contact Mary Campbell if you are interested in helping out.

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